Driver files, consortium enrollment, ELD records, and safety ratings — the unglamorous work that decides whether you pass a new-entrant audit or lose your authority.
What we manage
FMCSA does not audit your intentions. It audits your records. Every item below is a folder an investigator can ask for, and an empty folder is a violation.
USDOT number, MC docket, BOC-3 process agent, insurance filings, and UCR registration in the right order. New entrants are subject to a safety audit within the first twelve months, so we set the files up correctly from day one rather than reconstructing them under deadline.
Every driver needs a DQ file: application, MVR at hire and annually, road test or CDL equivalency, medical examiner certificate, previous employer safety performance history, and annual review of driving record. Missing DQ files are the most commonly cited violation in new-entrant audits.
FMCSA requires enrollment in a testing program with pre-employment, random, post-accident, and reasonable-suspicion testing, plus Clearinghouse queries. We enroll you in a consortium, manage the random selection pool, and keep the documentation audit-ready.
Electronic logging device selection, driver training on the required log edits, supporting document retention, and the unassigned driving time reviews that investigators pull first. Log falsification is the fastest route to a conditional safety rating.
Your BASIC scores determine inspection frequency, insurance pricing, and which brokers will work with you. We review your CSA profile, identify which category is dragging the score, and build a corrective plan around the violations that actually move it.
Annual inspections, driver vehicle inspection reports, and repair records for every unit. Investigators cross-reference DVIRs against repair invoices — a defect reported and never repaired is a citation in a file you handed them yourself.
Audit prep
The audit happens within twelve months of getting your authority. These are the folders that decide the outcome.
Get compliant
A compliance review tells you what is missing while there is still time to fix it.
(713) 904-4970 · insurance@truckingservice.net